Innovate Together: Exploring Zoho's AI-Enhanced Collaboration Tools
Zoho has enhanced its collaboration suite for flexible, asynchronous work, seeing a 78% surge in migrations from competitors. The company focuses on AI integration, workflow automation, and industry-specific features.
Zoho has introduced AI-powered updates for four essential collaboration tools: Zoho Projects, Zoho WorkDrive, Zoho Sign, and Zoho Notebook. These updates aim to enhance productivity and streamline workflows using artificial intelligence. The enhancements prioritize AI, workflow management, and industry customization to streamline project management and facilitate productive asynchronous collaboration. This is ideal for global businesses with stakeholders across different time zones.
Our new capabilities enhance our collaboration solutions with seamless data flow, increased productivity through automation, and vertical-specific features that minimize the need for extensive customization. Let’s explore the latest advancements in Zoho’s collaboration solutions.
Enhancements Throughout Zoho's Suite of Collaboration Tools
Zoho Projects
The project management tool integrates Natural Language Processing (NLP) via Zia, Zoho’s AI engine. This enhancement allows users to use voice commands to search across Zoho’s apps, significantly reducing data retrieval time. Additionally, Zia offers summarizations and task recommendations, enhancing project visibility.
This enables rapid access to contextual information and significantly reduces data extraction time. In Zoho Projects, Zia uses Zia Insights to summarize custom charts and analytics dashboards. It provides task suggestions based on comprehensive data analysis, enhancing transparency for stakeholders in asynchronous teams.
Zoho Notebook
Zoho Notebook, the company’s adaptable note-taking app, introduces major AI features in its recent update. Utilizing Zia, the app enables smart summarization, task management, automatic topic tagging, data analysis from notes, visual chart creation, and calendar scheduling for the next steps.
Zoho Notebook fine-tunes message tone and incorporates context, rendering information actionable. Integrated with Zoho Projects and WorkDrive, users can take contextual notes, share, and collaborate effortlessly. The new Whiteboard feature lets users conduct real-time brainstorming sessions by embedding audio or video meetings within the app.
Zoho has seamlessly integrated Blueprint, its visual workflow automation tool, into Zoho Projects, WorkDrive, and Sign. This integration empowers users to construct scalable and repeatable workflows, providing a clear visual roadmap for each process stage.
With Blueprint, users gain crucial resources and context for reviewing shared documents or analyzing specific data, guaranteeing precision in process development. This enhancement not only enhances productivity but also streamlines the onboarding experience for new employees as they familiarize themselves with the workflows.
Zoho WorkDrive
Zoho WorkDrive enables users to automate content-related tasks, such as reviewing and approving legal policies and contracts. This reduces human error and streamlines data collection for smoother onboarding and HR management. Additionally, it simplifies task assignments, enhancing overall administration.
Zoho WorkDrive’s robust file management system now boasts workflow automation capabilities, empowering users to strategize, oversee, and automate document-centric workflows across diverse departments and teams, thus reducing errors.
This streamlines essential operations such as legal policy or contract reviews and approvals, simplifying data collection for efficient onboarding, ensuring consistent HR practices, and enhancing transparency in task management.
Zoho Sign
Zoho Sign, the digital signature and document verification platform, seamlessly integrates into workflows at any stage, preventing delays in acquiring signatures.
The software now encompasses features such as reusable templates for sales orders, HR documents, legal documents, and beyond, all automatically directed to the relevant team members. For fintech firms, Zoho Sign introduces Knowledge-Based Authentication, and for the healthcare and life sciences sectors, it includes US FDA 21 CFR Part 11 compliant controls.
With Zoho Sign, businesses witness an 80% acceleration in document processing compared to traditional physical signatures, resulting in an average annual time savings of 50 hours per employee..
