Enhancing Operational Efficiency: Xponential's Zoho Creator Implementation for Women's Rights Organization
Client Background
The organization was established in 1993 by a group of women activists, driven by the conviction that women-led organizations are best equipped to tackle the gender-specific issues faced by women. Their mission is to advance the status of women in Tamil Nadu by promoting women’s rights, leadership, and empowerment through targeted campaigns and community activities.
However, the organization has encountered significant challenges in managing proper tracking of their activities. They face difficulties in maintaining reminders and updates for events, resulting in a lack of timely communication. Moreover, there is no system in place for collecting feedback from training sessions, which impedes their ability to refine and improve their programs. Additionally, the absence of location tracking for events further complicates their efforts to organize and monitor their initiatives effectively. These challenges highlight the need for a more robust tracking and management system to ensure the smooth operation and greater impact of their campaigns and activities.
- No Proper Tracking: The organization struggles with maintaining an effective tracking system for their various activities and initiatives.
- Event Reminders Not Set Up: There is no system in place to send reminders for upcoming events, leading to poor attendance and participation.
- No Updates on Events: The organization lacks a mechanism to provide timely updates on events, resulting in a communication gap with the community and participants.
- No Feedback Collected from Training Sessions: There is no structured process for collecting feedback from training sessions, which hinders the organization’s ability to assess the effectiveness of their programs and make necessary improvements.
- Lack of Location Tracking for Events: The absence of location tracking makes it difficult to manage and monitor where events are held, complicating logistics and follow-up.
- No Proper Reports on Events: The organization does not have a system to generate comprehensive reports on the outcomes and impacts of their events, limiting their ability to evaluate success and areas for improvement.
- Storage of NGO Profiles: There is no organized method for storing and managing profiles of NGOs they collaborate with, leading to inefficiencies in coordination and partnership management.
- Live Capture of Events: The organization lacks the capability to live capture events, which could enhance their outreach and engagement by providing real-time access to their activities.
- No Proper Tracking: The organization struggles with maintaining an effective tracking system for their various activities and initiatives.
- Event Reminders Not Set Up: There is no system in place to send reminders for upcoming events, leading to poor attendance and participation.
- No Updates on Events: The organization lacks a mechanism to provide timely updates on events, resulting in a communication gap with the community and participants.
- No Feedback Collected from Training Sessions: There is no structured process for collecting feedback from training sessions, which hinders the organization’s ability to assess the effectiveness of their programs and make necessary improvements.
- Lack of Location Tracking for Events: The absence of location tracking makes it difficult to manage and monitor where events are held, complicating logistics and follow-up.
- No Proper Reports on Events: The organization does not have a system to generate comprehensive reports on the outcomes and impacts of their events, limiting their ability to evaluate success and areas for improvement.
- Storage of NGO Profiles: There is no organized method for storing and managing profiles of NGOs they collaborate with, leading to inefficiencies in coordination and partnership management.
- Live Capture of Events: The organization lacks the capability to live capture events, which could enhance their outreach and engagement by providing real-time access to their activities.
Improved Event Management: Clearly defined roles and status tracking streamline the planning and execution of events, ensuring that everyone is aware of their responsibilities and the current status of each event.
Efficient Location Tracking: Dual location tracking for event locations and field coordinators simplifies logistics, ensuring accurate and up-to-date information on event venues and personnel movements.
Systematic Feedback Collection: Feedback forms integrated into the process enable the organization to gather valuable insights after each event, facilitating continuous improvement in their programs.
Robust Reporting: The Dashboard offers a comprehensive view of all activities, providing detailed reports that help in evaluating performance, identifying trends, and making data-driven decisions.
