Compliance Tracker Implementation for IMC
Client: Intuit Management Consultancy (IMC)
Service Provider: Xponential Digital
Date: Jun’24
Project Overview
This Scope of Work (SOW) outlines the development and implementation of a compliance tracker for IMC. The tracker will automate compliance monitoring and notifications, improve process reliability, and simplify adherence to regulatory requirements across jurisdictions. The solution will include custom configurations, data migration, and training to ensure proper adoption by IMC’s team.
- Automated Monitoring: Replace manual processes with automated tracking for compliance requirements.
- Deadline Tracking: Add notification features to alert users of upcoming compliance deadlines.
- Jurisdictional Customization: Configure the tracker to align with IMC’s global regulatory requirements.
- Regulatory Updates: Incorporate functionality for dynamic changes in regulations.
- Data Import: Transfer existing compliance data into the new system while maintaining consistency.
- Staff Training: Prepare IMC’s team for effective use of the new system.
- Automated Monitoring: Replace manual processes with automated tracking for compliance requirements.
- Deadline Tracking: Add notification features to alert users of upcoming compliance deadlines.
- Jurisdictional Customization: Configure the tracker to align with IMC’s global regulatory requirements.
- Regulatory Updates: Incorporate functionality for dynamic changes in regulations.
- Data Import: Transfer existing compliance data into the new system while maintaining consistency.
- Staff Training: Prepare IMC’s team for effective use of the new system.
Scope of Work
Compliance Tracker Development
Setup and Configuration:
- Design the tracker to reflect IMC’s organizational structure and workflow.
- Define user roles and permissions for Compliance Managers, Administrators, and Reviewers.
Automation Features:
- Develop automated workflows to track deadlines, task completion, and approvals..
- Implement notifications and reminders for critical compliance dates.
Dashboard Design:
- Build a user interface that allows quick reference to compliance statuses across regions.
- Tailor the dashboard to meet the specific needs of IMC’s operations.
Regulation Update Integration:
- Add features to incorporate changes in regulations directly into workflows.
- Allow manual updates to accommodate specific regional or industry-specific needs.
Reporting Tools:
- Create reporting modules to track task progress, identify pending compliance actions, and summarize completed requirements.
- Provide both scheduled and on-demand reporting capabilities for management and audit needs.
Data Transfer:
- Migrate data from current tracking systems or spreadsheets to the new compliance tracker.
- Perform checks to ensure that data accuracy is maintained during the migration.
Implementation and Support
Timeline: Deliver the tracker in three months, segmented into design, development, testing, and deployment phases.
Training and Documentation: Conduct training sessions for IMC’s compliance and operations teams. Provide instructional materials and a user manual to aid system understanding.
Testing and Feedback: Perform functional testing to address potential issues prior to deployment. Collect feedback during testing to make final adjustments.
Additional Support: Configure compliance tracking tailored to IMC’s operations across jurisdictions. Include functionality for document storage, linked to compliance deadlines and tasks.
