Driving Efficiency: Innovating Event Management and Expense Tracking with Zoho Creator
Client Background
The team is a private, woman-owned company founded in 2003 by scientists and vendors with the goal of connecting the world of life sciences. They have four main channels of engagement: scientific events, vendor listings, service offerings, and equipment showcases.
The organization was struggling to manage and analyze data when their employees submitted expenses. They were using a manual process to track events, event-related expenses, and their budget. The project aims to create an integrated Event Management and Expense Tracking system specifically designed for their employees. It aims to streamline event organization and optimize expense management, enhancing operational efficiency and providing management with a comprehensive tool for seamless planning and financial tracking.
- Difficulty transitioning from manual tracking in Excel to a dedicated website with integrated financial tracking
- The requirement to recreate the Excel sheet’s calculation functionality on the new platform
- The need for functionality that included employees entering event vendor information into an expense form, aggregating category amounts, and calculating total expenses fortnightly
- The necessity of accurate data verification to calculate monthly net income effectively
- Difficulty transitioning from manual tracking in Excel to a dedicated website with integrated financial tracking
- The requirement to recreate the Excel sheet’s calculation functionality on the new platform
- The need for functionality that included employees entering event vendor information into an expense form, aggregating category amounts, and calculating total expenses fortnightly
- The necessity of accurate data verification to calculate monthly net income effectively
Operational Efficiency: The automated calculations and workflows implemented by Xponential resulted in a 90% improvement in operational efficiency. This streamlined Vendor commission and event expense management, reducing manual effort and errors for employees.
Financial Tracking and Reporting: The solution led to a 75% increase in reporting accuracy, with fortnightly reports now delivering precise financial insights and total net income. This ensured transparency and reliability in financial tracking. Additionally, the solution provided accurate data verification, ensuring effective calculation of monthly net income. Employees experienced a comprehensive financial tracking system, allowing for seamless planning and financial management.
Access Control and Security: The system offered centralised management, with the admin (CEO) having access to all user data and reports. Individual users (Employees) could only access their own reports, ensuring data privacy.
